Modern computers give us the ability to compose both simple and complex text works with an ease that our previous generation tools could not provide. We can quickly build our literary magnum opus of the day, add in nice graphics or charts, check it for spelling, get a second opinion on our grammar usage, move everything around, and convert it to one of a dozen formats without once having to use a layout board. Everything is tight and digital, and the only time we hit the physical world is when we are finished. It has never been easier.
However, along with this ease of use we have sacrificed some of the mechanics that drove creativity. In the old days, the completed work was more than just the actual output. For example, you would have a running collection of notes to the side that detailed last minute changes or additional thoughts. You would have some material stacked to the side that were less important than the current work, yet they may be promoted in importance as the task went on.
Your source of information could be anything from a stack of index cards to a scribbled napkin, yet when it was all laid out in front of us it magically took shape to define a point we were trying to make. This point was often a mystery to ourselves until we saw this big picture, and then a moment of clarity formed.
But the digital world is working hard to bring this type of creativity to your desktop. There have been many attempts at recreating this thought space in software, from Mind Mapping to freeform desktop information packages.
Being a person who A. uses a computer and B. at least tries to have an occasional original thought, I have tried many of these packages, with a varying degree of success. But I have found them to be either too rigid in their design or too alien to what ticks inside my own head. That is, until I stumbled upon something that works well for me. That creative program suite is iWork from Apple.
At first glance one would think that iWork 09 (the program I am using) would be a strict replacement for a standard office suite. I found that to not be the case. In fact, if you evaluate the package in those terms you may find that it comes up short for the spreadsheet power user.
Instead, let’s look at iWork from the creative viewpoint. Being a number freak, I like to use Numbers for my thought processes, although Pages shares the same great layout capability along with a handy full screen view for reviewing your conclusion. I’ll start with an example thought board (for lack of a better description) about a getaway trip to a rustic cabin.
As you can see from the actual numbers screenshot above, I can easily have my notes about the trip to the side on small index cards. I also have a graph card with notes about the cabin itself, a map stuck to the thought board for quick reference, a picture of the cabin (or one similar to it in this case), and a posted reminder note. I also have three small calculation tables for the cost, trip, and time away along with a large summary table for a quick glance.
By having everything in front of me in a single freeform document I can review all of the details of the trip and make changes as needed. I can also add another card or list as needed for additional detail. I also find that adding pictures helps to jog the memory about anything else I may be leaving out. This non-linear approach mimics exactly the way I would do it in the physical world, with the added bonus that the software does any calculations automatically for me. I also gain the benefit of being able to stick it on a flash drive to have a backup of the board with me.
How do you build a board using Numbers, you ask? Well, that is quite simple, and I will step you through the process. After doing a few of these, I assure you that the important thing is to start first with the immediate items you need, but leave space on the board for more things as they come up. Each item you add can trigger another item, until you have a rather robust board in a short amount of time.
The Tables
First, start a new Numbers file. You will find a single table on the screen. We’ll use this as our summary table, so resize it down as needed. You will find the tabs on the bottom left of the table to be a quick way to resize it, removing unwanted columns. Then take a moment to think about any groups of things that you may want to add up, and for each of these throw in a table. Having these free form tables lying in a workspace that can be easily accessed from a master table is probably one of my favorite things about Numbers. They can have their own column sizes and layouts without affecting the main table, yet I can easily see them all at the same time. Add the table, fill it in, then add a link to the summary table as needed.
The Index Cards and Other Page Notes
The index cards are simple shapes, but with an index card for a background. it is important to select “tile” for the image, otherwise the image will distort as the box resizes. Also, add a shadow in to make it appear a little more bold on the screen. I find a single index card image works well for me, as it limits the text to about that of a real index card. The other notes are done in a similar fashion, just with an appropriate image as desired.
The pictures
Pictures can add a lot of visual information to a project, and they can trigger other thoughts about important items you may have overlooked. So by adding pictures you are making your planning more robust, giving a better end result. For the board, I simply add a shape, set the fill to the desired image, and add the pushpin frame. Add a shadow for a little visual pop, and finally slightly rotate (found on the inspector’s “ruler” tab) to add to the illusion that it is hanging by the pin.
The Yellow Note
The yellow note is quite simply a shape added to the board, changed to a yellow color, and slightly rotated. As you suspect by now, a shadow is added for graphic appeal, and the text is set to center. I use this instead of the regular comment mechanics because it does not include the close button in the corner – I want to be sure that this note stays put until it is done.
The Background Image
The background image is merely a shape with a picture fill, sized rather large and sent to back using arrange. While in no way crucial to the project, a good background image sets the frame of mind for the board. The important thing we are trying to capture here are thoughts about the item at hand, and the more related visual information we have, the greater visual thinkers are going to respond with quality input. Not to mention that it even looks nice.
So, with just a little work in iWork Numbers (or Pages) we can quickly build a board to encompass our thoughts on a given topic. We can add in any number of index cards, paper notes, posted notes, lists, calculated tables, media, and more, giving us a single point to focus all of our thoughts on a given topic. By having this “big picture” along with tabular data on a display, I find it quite easy to see where I may be overlooking something now that may be a major issue later. Once you try it (if not already), I think you may come to the same conclusion – it makes using a computer a more natural thought planning process.
Modern computers give us the ability to compose both simple and complex text works with an ease that our previous generation tools could not provide. We can quickly build our literary magnum opus of the day, add in nice graphics or charts, check it for spelling, get a second opinion on our grammar usage, move everything around, and convert it to one of a dozen formats without once having to use a layout board. Everything is tight and digital, and the only time we hit the physical world is when we are finished. It has never been easier.
However, along with this ease of use we have sacrificed some of the mechanics that drove creativity. In the old days, the completed work was more than just the actual output. For example, you would have a running collection of notes to the side that detailed last minute changes or additional thoughts. You would have some material stacked to the side that were less important than the current work, yet they may be promoted in importance as the task went on.
Your source of information could be anything from a stack of index cards to a scribbled napkin, yet when it was all laid out in front of us it magically took shape to define a point we were trying to make. This point was often a mystery to ourselves until we saw this big picture, and then a moment of clarity formed.
But the digital world is working hard to bring this type of creativity to your desktop. There have been many attempts at recreating this thought space in software, from Mind Mapping to freeform desktop information packages.
Being a person who A. uses a computer and B. at least tries to have an occasional original thought, I have tried many of these packages, with a varying degree of success. But I have found them to be either too rigid in their design or too alien to what ticks inside my own head. That is, until I stumbled upon something on a Mac that works well for me. That creative program suite is iWork from Apple.
At first glance one would think that economically priced iWork 09 (the program I am using) would be a strict replacement for a standard office suite. I found that to not be the case. In fact, if you evaluate the package in those terms you may find that it comes up short for the spreadsheet power user.
Instead, let’s look at iWork from the creative viewpoint. Being a number freak, I like to use Numbers for my thought processes, although Pages shares the same great layout capability along with a handy full screen view for reviewing your conclusion. I’ll start with an example thought board about a getaway trip to a rustic cabin. (The same process could be used to create a vision board as well.)

As you can see from the actual numbers screenshot above, I can easily have my notes about the trip to the side on small index cards. I also have a graph card with notes about the cabin itself, a map stuck to the thought board for quick reference, a picture of the cabin (or one similar to it in this case), and a posted reminder note. I also have three small calculation tables for the cost, trip, and time away along with a large summary table for a quick glance.
By having everything in front of me in a single freeform document I can review all of the details of the trip and make changes as needed. I can also add another card or list as needed for additional detail. I also find that adding pictures helps to jog the memory about anything else I may be leaving out. This non-linear approach mimics exactly the way I would do it in the physical world, with the added bonus that the software does any calculations automatically for me. I also gain the benefit of being able to stick it on a flash drive to have a backup of the board with me.
Building a thought board with numbers is a very simple process. After doing a few of these, I assure you that the important thing is to start first with the immediate items you need, but leave space on the board for more things as they come up. Each item you add can trigger another item, until you have a rather robust board in a short amount of time.
The Tables
First, start a new Numbers file. You will find a single table on the screen. We’ll use this as our summary table, so resize it down as needed. You will find the tabs on the bottom left of the table to be a quick way to resize it, removing unwanted columns. Then take a moment to think about any groups of things that you may want to add up, and for each of these throw in a table. Having these free form tables lying in a workspace that can be easily accessed from a master table is probably one of my favorite things about Numbers. They can have their own column sizes and layouts without affecting the main table, yet I can easily see them all at the same time. Add the table, fill it in, then add a link to the summary table as needed.

The Index Cards and Other Page Notes
The index cards are simple shapes, but with an index card for a background. it is important to select “tile” for the image, otherwise the image will distort as the box resizes. Also, add a shadow in to make it appear a little more bold on the screen. I find a single index card image works well for me, as it limits the text to about that of a real index card. The other notes are done in a similar fashion, just with an appropriate image as desired.

The Pictures
Pictures can add a lot of visual information to a project, and they can trigger other thoughts about important items you may have overlooked. So by adding pictures you are making your planning more robust, giving a better end result. For the board, I simply add a shape, set the fill to the desired image, and add the pushpin frame. Add a shadow for a little visual pop, and finally slightly rotate (found on the inspector’s “ruler” tab) to add to the illusion that it is hanging by the pin.

The Yellow Note
The yellow note is quite simply a shape added to the board, changed to a yellow color, and slightly rotated. As you suspect by now, a shadow is added for graphic appeal, and the text is set to center. I use this instead of the regular comment mechanics because it does not include the close button in the corner – I want to be sure that this note stays put until it is done.

The Background Image
The background image is merely a shape with a picture fill, sized rather large and sent to back using arrange. While in no way crucial to the project, a good background image sets the frame of mind for the board. The important thing we are trying to capture here are thoughts about the item at hand, and the more related visual information we have, the greater visual thinkers are going to respond with quality input. Not to mention that it even looks nice.

So, with just a little work in iWork Numbers (or Pages) we can quickly build a board to encompass our thoughts on a given topic. We can add in any number of index cards, paper notes, posted notes, lists, calculated tables, media, and more, giving us a single point to focus all of our thoughts on a given topic. By having this “big picture” along with tabular data on a display, I find it quite easy to see where I may be overlooking something now that may be a major issue later. Once you try it (if not already), I think you may come to the same conclusion – it makes using a computer a more natural thought planning process.